A.) Members of the student team reach out to Chileda to inquire about services.

B.) Chileda team members will ask about student basic information to determine if they fit the general criteria for programming.

C.) If a student is screened in, then an application packet, questionnaire, and checklist will be sent to the IEP team.

A.) Once Chileda receives the application and questionnaire info, the most recent IEP, and latest reevaluation, the enrollment committee will conduct a review.

B.) The enrollment committee will decide placement and the service level of student referral.

Outcome 1: If the enrollment committee determines the student is a good fit for our programming, an acceptance letter will be sent out.

Outcome 2: If the committee determines the student is not a good fit, a denial letter will be sent with an explanation.

A.) A Chileda Enrollment Specialist will send out enrollment documents that contain consent and release of information forms, a pre-enrollment application, behavior policy and grievance procedure documents and client rights documentation.

B.) A Pre-Enrollment meeting will be scheduled so that the Chileda team can gather as much information as possible to prepare for student enrollment. Funding review and contract terms will be completed during this step as well.

C.) Lastly, a welcome story will be created and sent to the external team to prepare the student for the transition.

A.) Student information will be collected and entered into the student management system upon enrollment.

B.) Medication administration forms will be completed before enrollment (for any student taking medication during the school day).

C.) Current student IEPs from the LEAs will be adopted for the first 30 days.

D.) The External team will determine the calendar that the student will follow (Chileda’s, the School District’s, or a Hybrid format)

E.) Each school district will work to ensure that transportation is scheduled for enrolled students.

F.) School districts will need to determine how they would like the IEP process to be executed (Note: In both options, the school district is responsible for maintaining the finalized copy of student IEP).

• Option 1 – Chileda staff writes the IEP documentation and presents the IEPs at meetings.  A copy of the IEP is sent to the school district to enter into their IEP management system.
• Option 2 – Chileda staff provide all needed information to the school district staff.  School district staff write and present the IEP documentation at meetings and enter the information.

G.) The team will schedule the 30-day IEP meeting.

A.) All students enrolling will have a 30-day evaluation period.  During this time behavior, education, and therapy teams will conduct evaluations to determine the best treatment plan options for the student.

B.) The 30-Day IEP will become the new Annual IEP date.

C.) Review/Revise IEP meetings will be held every 90 days at minimum to review progress towards goals.